New BusyBodyBooks Personal & Family Grid Calendar Organizers are Available!

I’m thrilled to announce that the new BUSYBODYBOOK Personal & Family Grid Calendar/Organizers are ready to ship at The Simplified Home!

I think one of the best features of the BUSYBODYBOOK design is the grid design with 5 spacious columns to schedule, organize, and coordinate up to 5 individual family members or projects, side by side.

With BusyBodyBook planners, managing your and your family’s time is a breeze! BusyBodyBook family calendars provide each family member with their own column to organize and track their schedules and activities while coordinating with each other side by side. There are so many great features of the BusyBodyBook planners, but the grid design is what makes this planner/calendar far superior to a traditional block style calendar that forces one to fit all daily family activities into a small square block.

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The BBB Personal & Family Organizer is 7″ x 10″ in size and is available in two formats:

• Academic year (13 month) – Aug 2010 – Aug 2011
• Calendar year (12 month) – Jan 2011 – Dec 2011

Here are more great features of the BusyBodyBook planners to keep you organized:

2 Monthly Planners:
One planner to record birthdays & anniversaries! Another to note next year’s appointments and future events.

Full Page Months-at-a-Glance too:
Now full page Months-at-a-Glance will give you the big picture to plan for holidays, vacations, or special events. This is a new feature with the new 2010 release.

Key contact pages:
2 Pages for your emergency contact information, doctors, coaches, babysitters…

Removable shopping lists:
Perforated pages for creating handy grocery or gift lists. My clients love this feature!

2 Inside Pockets:
Inside front & back covers provide a deep pocket to hold important papers, receipts, coupons…

Bookmark:
Easily flip to the current week with this unique bookmark that grabs the spiral.

Notes Sections Galore:
A full page each week for notes, to do’s, lists, or alerts. Plenty of notes pages in back of BBB too to record and keep important information.

Sturdy, Clear Plastic Covers – Provide BBB’s beautiful covers with even more protection.

The column grid style is so versatile too – you can use columns to record and track school subjects, personal goals or an exercise routine.

Visit THE SIMPLIFIED HOME to learn more and to order.

There are a couple more BBB designs to let you know about, in future posts. Or visit here to learn more about the BusyBodyBook Wall Calendar, great for putting on the frig. where all family members can see.

Originally posted 2010-07-11 17:09:35. Republished by Blog Post Promoter

10 Tips For Keeping Your Office Files Organized

Keeping an organized office is an ongoing process, especially as you complete projects, work on new projects and keep up with all the ins and outs of additional daily jobs. Filing is a huge part of most businesses, and the need for filing. If you set up an organized system, updated forms and keep up with archiving as needed, your work will flow more efficiently. Daily work means a never-ending cycle, so an organized office is a great place to start.

Filing is a big part of most any office, whether it be a medical, insurance, daily correspondence, ongoing projects, accounting, personal, fax copies, incoming mail, research items, reference lists and a multitude of other needed items-all dependent on the need of the office.

Here are some tips to keep your office organized:

1. Develop a consistent naming system for electronic copies so you or anyone in your absence can easily locate files, as needed.

2. Name your documents, spread sheets and presentations something easy to recall for immediate and future reference, and save them in folders with like documents.

3. Keep a folder for current projects in a convenient place, like in a desktop file box, somewhere you’re able to check it daily.

4. Keep a cabinet within reach and set aside time daily for filing anything you need in a hard copy form.

5. Label notebooks, shelves and cabinets so you can quickly and easily access important resources.

6. Maintain a master index, a key to all your computer documents that allows quick access in locating needed files.

7. Purge documents on a regular basis, so information is current and easy to find.

8. Dispose of duplicate information, keeping the final copies only, allowing for room to accommodate new work and projects to be filed.

9. Follow retention guidelines so you’ll know how long to keep each file.

10. Date papers so you can quickly determine if they are outdated-keeping the newest/most recent dated pages on top.

These tips can help you keep an organized filing system, both hard copies and electronic formats. With the multitude of paper created by everyone today, it’s best to switch over to an electronic system as much as possible. This will both eliminate the excessive need for physical space, as well as help the environment with eliminating over use of paper. When possible recycle purged files to help the environment. And the best part for everyone is less paper equals less hassle equals less stress, and the ability to be more efficient overall.

Article Source: http://EzineArticles.com/?expert=Mandye_Mason

Originally posted 2011-03-05 17:41:09. Republished by Blog Post Promoter

There is no One Best Way to Get Organized at Home

Organization is an ever-changing process; it’s a journey, not a destination. Every day a new approach or product is being introduced as the magic bullet to organization. But everyone is different in temperament, attitude, build, energy, ambition and family size. Every situation and lifestyle requires a different style and approach of organization to get the job done.

The secret isn’t always in how to get organized - it’s in wanting to get organized and committing yourself to taking consistent action. Once that is achieved, everything will fall into place. Wanting to without action won’t get you anywhere. You can organize as well as the next person if you have the desire and take the action to get it done. There are plenty of resources available to you to learn the skills, including Professional Organizers in most major cities throughout the world to guide you through the process. Simplified Spaces (my company in the Indianapolis Indiana area) is available to work with you personally and virtually.

Your system of organization should fit you and your lifestyle personally. It should be tailored to your style, your schedule and your motivation. I have to take all of these variables into consideration when I begin working with a new client. What works great for one client, may not work at all for the next. Some of us are day people; some are more productive at night.

I’m convinced that anyone can achieve an organized lifestyle if they learn the skills of organization, if they have the desire, seek out the resources to learn the methods and principles of organization and take the necessary action to move forward, at whatever pace works for their personality.

Don’t be discouraged or beat yourself up if it’s a slower process than you’d like. The clutter didn’t appear overnight and it won’t go away overnight! You’ll get there, as long as you take consistent action!

So go forth and simplify ….

Originally posted 2010-10-07 11:22:46. Republished by Blog Post Promoter

Angie’s List Article about Janet ~ Resolve to Rid Yourself of Clutter to Expand Use of Valuable Space

The following is an article written by Angie Hicks, founder of Angie’s List, where I was interviewed. The article appeared in the Indianapolis Star, Home and Garden section on 12/26/09. I’m reprinting the article on my blog for the great tips it offers.

Find reliable contractors and doctors when you join Angie’s List today –
Use promo code LOCAL to save 15%.

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By Angie Hicks (Founder of Angie’s List)

About this time each year, professional organizer Janet Nusbaum sees an uptick in business. “Folks start to set new goals for the year, and getting organized is always in the top 10,” said Nusbaum. Owner of Simplified Spaces in Carmel. “They have an influx of new stuff that comes in during the holiday. Often, when I get the call, they’re feeling very overwhelmed, and they’re reaching out for some solutions.

The new year represents a fresh start and a chance to purge the old, unnecessary items in your life to free up valuable space and reduce clutter. Organizing a home office, garage or basement can be a family project that you do yourself or one in which you hire a professional like Nusbaum.

“The first step is to define what the purpose is of that space,” Nusbaum said. “If you see conflicting stuff there that doesn’t meet the purpose of that space, it needs to leave, pose of that space, it needs to leave, so all you have in that space are things that meet your vision for what you want to do (there).”

Some other things to consider before beginning a reorganization project:

• Make a list of the tasks you want to accomplish and prioritize by putting the tasks most important to you at the top of the list.
• Start small and allot an hour or two dedicated to one area to avoid becoming overwhelmed.
• Buy to replace, not to add.
• If it doesn’t fit or it’s out of fashion, donate it. If you’re reorganizing your wardrobe closet, hang pants long ways, rather than fold, which takes up twice the space. Use stacking hangers that can hold multiple garments. Organize your closets by color or by type.
• Keep only what is necessary to accommodate your family’s needs. Keep in mind that round containers take up more space than square containers.
• Purchase several large plastic storage bins with lids. Organize items according to their use and label the bins accordingly.

Nusbaum also recommends storing items closest to their point of use. “If your coffee maker is on the kitchen counter, it’s more efficient to store everything relating to making that cup of coffee right together,” she said. It saves you steps.”

Carmel resident and a Simplified Spaces client, Julie Bowen, is a self-proclaimed “neat freak” who has hired Janet to organize her home, garage and basement. Organizers can also help organize bills and other paperwork that often gets lost in the shuffle.

Bowen keeps systems in place so she, her husband and two children know where to find things when they need to put up and where they are when they need to use them.

“Our home is easier to maintain because everything has a home, Bowen said.

Fritz Klooz, owner of Innovative Garages in Avon said his company can maximize garage space with overhead storage, cabinets and grid wall systems and pulley systems.  “The idea is to get everything up off the floor of the garage so you can power wash your garage or sweep your floor a lot easier, Klooz said.

You don’t have to throw away and create additional waste when you purge. An environmentally savvy organizer will look to recycle whenever possible. Also, donations to authorized charities can be used as a tax deduction.

Angie Hicks is an Indianapolis resident and founder of Angie’s List, a national provider of consumer ratings in more than 500 categories of service.

(Because they wrote this great article about my business, I’m returning the favor by passing on their 15% coupon code)

Find reliable contractors and doctors when you join Angie’s List today – Use promo code LOCAL to save 15%.

Originally posted 2010-05-07 12:26:54. Republished by Blog Post Promoter

Increase Your Productivity: Institute Quiet Time

I had to pass on this post by Karyn Greenstreet, whose blog I follow. It’s a must read for any at work at home entrepreneur.

Are you getting everything done on your To Do list?

No?

Join the crowd.

More and more self-employed entrepreneurs are complaining that email, phone calls and their beeping and buzzing BlackBerry are constantly causing interruptions, increasing stress and reducing productivity.

These constant interruptions are costing you productivity — and ultimately income.

In my blog post Choose One Task for 2010, I talk about the myth of multitasking. Talking on the phone and answering emails at the same time decreases your overall productivity. So does answering emails while you’re trying to focus on an important project or task. It causes twice the number of errors when you multitask or allow interruptions to your task.

By allowing all these interruptions, you are losing TWO hours a day of productive time.

The Solution

Many large corporations like Intel, IBM, and Deloitte & Touche are instituting something called Quiet Time: a block of time in which you cannot send or read emails, and may not make or receive phone calls (unless they are related to the specific project you’re working on).

I started to do this last year:

* Core Productivity times are 9AM – 2:30 PM. All client calls and project work are done during these hours.
* Every Friday was “class design and book writing day.” No client or prospect appointments, no emails from 9:00 – 2:30, no phone calls at all.
* Emails are handled twice a day – 8:00 and 2:30.
* Each day, return phone calls are handled after 2:30 PM (which is great because of the time zone differences between East and West coast).
* When I really, really needed to work on a project in a deeply focused way, I’d bring my laptop to the lake, park or library, taking my work to a quiet environment without possible distractions.

My Results

In a 12-month period, I designed and launched THREE new classes (including a 9-week class which was a whopper to design), wrote one new ebook, designed two new websites, and overall had a much happier and more satisfied lifestyle and work environment. Awesome!

Lest you think that you will be less productive in getting through your emails and phone calls if you institute Quiet Time in your business, think again. Having fixed times each day for email and phone calls increases your productivity, actually reducing the amount of time you spend on emails and phone calls. (I found I could get through 30-40 emails in a solid, planned hour, which would have taken me two hours if I had answered them in a scattered fashion throughout the day.)

If you are frustrated because you’re not accomplishing your projects and tasks, you need to schedule Quiet Time into each day. You will be happier and feel more fulfilled by your work if you do.

Learn more from Karyn Greenstreet here:  Self-Employed  Success

Originally posted 2010-04-26 09:01:42. Republished by Blog Post Promoter

How Secure Are Your Documents After Going Paperless?

As I catch up after a great BLOGMANIA event for the past 2 days, I found this great article about what to consider as you transition to going paperless. I started doing this more than a year ago when I went to all on-line bill-paying, on-line bank statement and more. What a time saver not having to open, sort, pay and store bills manually. And I can easily print a list of all bills paid daily, weekly, monthly and annually (for taxes). And I have set up on-line alerts with my bank that sends me an e-mail to show deposits and items paid in my account daily! Automating personal finances just makes sense! So here’s the article to give you things to consider when going paperless. Enjoy!

So you’ve taken the plunge and gone paperless. Excellent decision!

Now that you have your documents in beautifully scanned and searchable PDF files, have you stopped to consider how safe and secure they are?

Having your documents backed up and protected is more important than ever once you go paperless, but the good news is there are easy things you can do to make your digital files even more safe and secure than the paper ones that once clogged up your filing cabinets.

Are Your Documents Backed Up?

It is said that there are two types of hard drives: those that have failed and those that will. I believe it.

The absolute first thing that you need to do, if you haven’t already, is set up an automated backup routine for your documents. This is critical!

Luckily for you, this is very easy to do. Both Mac OSX (Time Machine) and Windows 7 (Backup And Restore) come with scheduled backup software.

At the very least, go down to your local big box store or online retailer and pick up a 1 or 2 Terabyte external hard drive. Plug it in, configure the built-in software, and you are good to go. Your documents are backed up.

If you want to be even more secure, pick up something like a Drobo or other RAID-like device that will keep your files replicated on its’ multiple hard drives.

Are Your Documents Offsite?

Having your documents backed up in your home or office is a great first step, but what happens if you have a fire, flood, or theft?

It’s important to have your filed stored somewhere offsite as well.

This can be as simple as regularly burning a CD or DVD, using a file syncing service like Dropbox, or even better use an online backup service such as Mozy or Carbonite. That way even if something happens to your home or office, your documents are safe “in the cloud”.

Are Your Documents Encrypted?

If you have your laptop stolen, you have a problem. If you have your laptop stolen with all your personal information on it, you now have two problems.

One solution is to encrypt your documents on your hard drive. There are many ways and programs you can use to do this, but two free ways are to use TrueCrypt on Windows and to create an encrypted sparsebundle on Mac OSX.

Once your documents are encrypted, even if someone steals your laptop or hard drive, they’ll still need to know your secret passphrase to view your personal information.

In summary, going paperless is dangerous if you don’t take some steps to make your documents safe and secure. Fortunately, these steps are easy and, in many cases, free. Be safe out there!

Brooks Duncan runs DocumentSnap, a website devoted to how to go paperless. He helps people unclutter and de-stress by turning their piles of paper into an organized electronic system.Article Source: http://EzineArticles.com/?expert=Brooks_Duncan

Originally posted 2010-09-17 11:35:44. Republished by Blog Post Promoter

Learning to Say No – Mom’s Secret Weapon

Are you suffering from mom burn out? Do you struggle just to make it through each day? Moms everywhere are breaking down because they are too chicken to say, “No”.

“No” may be a tiny, two-letter word, but it can be your secret weapon. And you can say it. Here are some ways you can say “no” without feeling guilty about it: “Sorry, I’m taking a break.” The number one reason why you should say “no” occasionally is simply that you deserve a break. You are chef, chauffeur, dish washer, and more. Your job never ends on any given day of the week. You deserve a break. If you feel bad for saying “no”, say, “Sorry, I’m taking a break”. My schedule is full. We tend to jam-pack our schedule full of activities, leaving no time to just rest. Here are some tips for freeing up some of your time in your schedule.

• Cut back on your kids activities
• Start a car pool and share driving responsibilities
• Do whatever you can to free up some time in your schedule. I don’t have time. You’re headed out the door, rushing to the next appointment when the telephone rings. What do you do? Do you come to a screeching halt and answer the phone? Let’s say you do, and it’s a family member, calling to dump their latest woes on you. Do you stand, tapping your foot impatiently while you roll your eyes and listen to the sob story? This is a typical scene for many moms. I have another commitment that day. Say it and mean it.
• Regularly schedule in time with your family or time alone and if someone ask for your help during that time look in your planner and tell them you have another commitment.
• Instead of rushing to be everything to everyone, stop. Ask yourself if you truly have time to add more commitments to your calendar? If not, say no by walking away, turning off the ringer on the phone, or not answering the knock at your door.
• Always remember that you are a mom – not a super hero.

When you have to say no, people will understand. If they don’t at first, they will when you consistently set these boundaries and stick to them.

Learning to say no will get easier the more you say it.

Originally posted 2010-01-31 13:41:18. Republished by Blog Post Promoter

The Benefits Of Family Meal Planning

Are you ready to save some time, feed your family healthier meals and save some money along the way? These are just some of the benefits of family meal planning. Let’s look at all of them in a little more detail.

Eat Healthier

Planning your family meals will cut down on your trips to your favorite fast food restaurant and the amount of pizza you have delivered to your door. Food you prepare at home tends to be much healthier than hamburgers with fries, fried chicken or pizza. When you plan your meals include some lean protein like chicken breast, as well as some salads and vegetables. Your entire family will benefit from the healthier meals.

Save Time

How much time are you spending now running to the grocery store a few times a week. I used to run to the store at least 3 times a week to buy something to fix for dinner. Planning your meals out for a week at a time and then putting together a grocery list with everything you need to cook those meals will cut your trips to the store down to one a week. This alone will save you a few hours each week. Plus you won’t be standing in front of your fridge and pantry every night trying to come up with something you can fix with what you have at hand.

Save Money

All that eating out and having food delivered can quickly add up. By preparing more meals at home you will save quite a few dollars each week. In addition, you will save on your monthly grocery bill, since you will be making a list of everything you need for the week and won’t end up buying extras that just go to waste. I used to throw out food almost every week before I started meal planning.

CLICK HERE For Half Off Through February 2nd, 2011!

Less Stress

You know the routine. It’s 6 pm, everyone in the family is starving and you have no idea what’s for dinner. Trying to come up with something to cook from what you have in the kitchen while your kids are tired, hungry and screaming isn’t one of the most fun family activities. You will be much more relaxed about dinner, when you know exactly what you are going to cook ahead of time and known you have everything you need in the house.

Quality Time Together

Meal Planning also encourages everyone to gather around the dinner table each day. Who could resist the delicious smells coming out of the kitchen? Dinnertime has always been a great time for families to gather and share news and experiences of the day. Parents and children can pay each other undivided attention. Cook some dinner, set the table and don’t forget to turn off the TV. Make dinner a daily family tradition again.

I encourage you to give family meal planning a try. I am sure you and your family will see the benefits within less than a week.

Christine Steendahl Is The Founder Of Dine Without Whine – A Family Friendly Weekly Menu Planner.  Eliminate Your Dinner Hour Stress And Re-Discover The Pleasure Of The Dinner Hour!

CLICK HERE For Half Off Through February 2nd, 2011!

Originally posted 2011-01-27 22:37:04. Republished by Blog Post Promoter

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