Organizing 101 – Where Will I Look for This When I Need it?
Filed under: Clear the clutter, Healthy Habits, Home Organization, Office Organization, Paper Management, Time Management & Productivity
I just read this great post on the Productivity 501 blog. I couldn’t have said it better myself. I address this concept with my organizing clients all the time. When it comes to trying to find something that you’ve stored, it’s best to have your stuff sorted “Like with Like” and stored where you will USE it, not where it fits best.
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"Before" photo of an organizing project
When it comes to organizing your stuff, most people deal with every item and ask “Where do I put this”? This is not the question to ask. When you go to look for the item you may or may not be able to remember the answer to the question “Where do I put this?”
The real question to ask yourself is “Where will I look for this when I need it?” There seems to be a big separation between the way the brain makes connections when you are trying to store something and when you are trying to retrieve it.
This makes sense because when you ask yourself “Where do I put this?” your brain is going to start thinking in terms of size, available storage space, danger to surrounding objects, etc. It isn’t thinking in terms of the context in which the item is needed.
If you organize your stuff by thinking about the context in which you need each item you’ll spend far less time looking for things. This type of approach helps you find simple but innovative solutions that make sense. For example, if you ask yourself where you should store your postage stamps, you’ll probably put them in a drawer, but if you think about the context in which you’ll actually use them, you might decide to keep them in the box with empty envelopes.
By imagining the context in which you will need something in the future, you can organize your stuff in a way that makes sense and works best for you personally.
Originally posted 2010-08-17 09:09:05. Republished by Blog Post Promoter
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- Angie’s List Article about Janet ~ Resolve to Rid Yourself of Clutter to Expand Use of Valuable Space
- Organizing Small Spaces – 7 Tips for Engaging and Functional Entryways
- 5 Easy Steps to Meeting Deadlines
- Resolve to Get Organized in 2010 with Organizing Workshops in Indianapolis/Carmel, IN
This is exactly the approach I took when we recently moved into our new home. I thought about every item and how it would be used vs. the size or what I use to think was the most common sense place. The example of stamps you used it so funny to me because we do not use stamps often except at Christmas time or school year when we are sending out pictures of the kids, but when it comes time to use them we can never find them cause they are stuffed away in a drawer that we call our “junk drawer” So this time we put them with the envelopes in our desk drawer that I know we will not lose.
Thanks for your feedback. Your example of where you store your stamps is a common one I encounter with my clients. I recommend setting up a mailing supplies kit that goes with the bills and note cards – so it doesn’t take 10 steps just to mail a bill or letter. But most people are like you these days, so few people use stamps any longer, but when you need one you don’t want to waste time searching for them.
Janet, The Organizing Genie