Increase Your Productivity: Institute Quiet Time
Filed under: Office Organization, Paper Management, Time Management & Productivity
I had to pass on this post by Karyn Greenstreet, whose blog I follow. It’s a must read for any at work at home entrepreneur.
Are you getting everything done on your To Do list?
No?
Join the crowd.
More and more self-employed entrepreneurs are complaining that email, phone calls and their beeping and buzzing BlackBerry are constantly causing interruptions, increasing stress and reducing productivity.
These constant interruptions are costing you productivity — and ultimately income.
In my blog post Choose One Task for 2010, I talk about the myth of multitasking. Talking on the phone and answering emails at the same time decreases your overall productivity. So does answering emails while you’re trying to focus on an important project or task. It causes twice the number of errors when you multitask or allow interruptions to your task.
By allowing all these interruptions, you are losing TWO hours a day of productive time.
The Solution
Many large corporations like Intel, IBM, and Deloitte & Touche are instituting something called Quiet Time: a block of time in which you cannot send or read emails, and may not make or receive phone calls (unless they are related to the specific project you’re working on).
I started to do this last year:
* Core Productivity times are 9AM – 2:30 PM. All client calls and project work are done during these hours.
* Every Friday was “class design and book writing day.” No client or prospect appointments, no emails from 9:00 – 2:30, no phone calls at all.
* Emails are handled twice a day – 8:00 and 2:30.
* Each day, return phone calls are handled after 2:30 PM (which is great because of the time zone differences between East and West coast).
* When I really, really needed to work on a project in a deeply focused way, I’d bring my laptop to the lake, park or library, taking my work to a quiet environment without possible distractions.
My Results
In a 12-month period, I designed and launched THREE new classes (including a 9-week class which was a whopper to design), wrote one new ebook, designed two new websites, and overall had a much happier and more satisfied lifestyle and work environment. Awesome!
Lest you think that you will be less productive in getting through your emails and phone calls if you institute Quiet Time in your business, think again. Having fixed times each day for email and phone calls increases your productivity, actually reducing the amount of time you spend on emails and phone calls. (I found I could get through 30-40 emails in a solid, planned hour, which would have taken me two hours if I had answered them in a scattered fashion throughout the day.)
If you are frustrated because you’re not accomplishing your projects and tasks, you need to schedule Quiet Time into each day. You will be happier and feel more fulfilled by your work if you do.
Learn more from Karyn Greenstreet here: Self-Employed Success
Originally posted 2010-04-26 09:01:42. Republished by Blog Post Promoter
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