Think in systems to organize your home and life

When I worked in the corporate world as a business analyst it wasn’t a stretch for me to think in systems.  In an office environment processes and procedures are established to create order and and establish habits.  Often office systems are documented in a Procedure Manual for all to follow.  We are also accustomed to having the supplies needed in our work space in order for us to perform our job and to follow the company’s systems. 

When I became a Professional Organizer in 2003, it occurred to me that we can transfer this same ‘systems theory’ to managing our home. You manage your home in systems as well.

So what do I mean by a a home management system?  It is a set of procedures and processes, or a routine/habit that is put in place in your home to manage five key variables:

·   Space

·   Your stuff

·   Information flow

·   Your time

·   Relationships – with those for whom you share your space 

 

Develop systems to manage these variables and you have designed solutions to calm the chaos of your daily life. A system can be as simple as a labeled folder to a specific organizing product designed to hold all your personal information, like those available in our e-store The Simplified Home.  The important thing is that you establish a consistent routine or process for yourself and your family for the repetitive tasks you perform regularly. These routines/processes done consistently become habits.  One of my favorite quotes, by Ben Franklin, is …

 

 “To change a habit begin immediately and let no single exception to occur.”

 

Consistency is the key to establishing a habit.  

When I work personally with clients, I assess the systems they have in place and those that are missing. So what systems should you consider to simplify your home?  Here’s a list of home organization systems I suggest that my  clients consider.  

 

• System for keeping track of your daily schedule

• System for processing incoming mail – from the mailbox and from children’s bookbags

• System (or consistent home) for finding car keys, purse/wallet, cel-phone, laptop, etc.

• System for paying bills on time

• System for teaching and delegating household chores within the family

• System for food shopping (grocery list and organizing coupons)

• System for keeping track of daily and weekly To Dos (actions)

• System for regular decluttering / weeding

• System for tracking birthdays, anniversaries

• System for the home laundry process

• System (routine) for getting out of the house on time for work, appointments, meetings

• System for staying focused and productive (i.e., timer, alarm)

• System for processing children’s school papers

• System for keeping track of home information (warranties, operations manuals, room dimensions, carpet samples, etc.)

• System for family communication

• System for merchandise returns, errand-running

• System for weeding out no longer needed clothing

• System for filing and retrieving vital family records

 

I call this a ‘Home Systems Checklist’ and I give this checklist to new clients so they can evaluate and analyze their own household. 

 

So how about you? I invite you to use this list to do the same in your home. Also think about the supplies you need to establish these systems.

 

You too can get organized by thinking in systems.  I’d love to hear your feedback – please leave a comment about home systems that have worked well for you and if you can think of a system that I didn’t include. Also, if you’d like to hear more detail about any of these systems, leave a comment about your greatest challenge and I’ll do a future post about specific systems you want to learn more about.

 

I also invite you to visit The Simplified Home for many ready-made home organization systems and solutions so you don’t have to reinvent the wheel.

Originally posted 2008-10-24 21:27:45. Republished by Blog Post Promoter

Why Are Our Lives Filled With So Much Stuff?

Why are so many of our lives overstuffed with stuff? Buying stuff. Selling stuff. Eating stuff. Not eating stuff. We buy stuff to store our stuff. When our homes are full of stuff, we rent more places to store our stuff, so well, we can get more stuff. How can any of this be good for us?

We are told by pundits and government officials that the recession is causing us to buy too little new stuff – which is hurting the folks who make the stuff. And yet somehow, we are also told by the same pundits and government officials that we bought too much stuff to begin with, ultimately causing the onset of the recession.

We are told by environmentalists that we need to keep our stuff longer (or perhaps get rid of our stuff and get new better stuff) to be more friendly to Mother Earth.

It is all beginning to make me feel suffocated. We live in a country of great abundance – perhaps the abundance of all the stuff is a symptom of our success. Yet a recent wave of documentary/realty television is dedicated to the addiction of stuff. Shows like Hoarders regale viewers with stories of the millions of Americans drowning both financially and emotionally under the weight of years of accumulated and calcified stuff. Lives are destroyed. Homes are destroyed. And families fail. Not because of hunger or want, but because of excess. As a people, we seem unable to outrun the tsunami of stuff that follows our every move.

As a Professional Organizer, I see it every day. The past 5 years that I have been invited into people’s homes and offices to help them deal with their cluttered lives, has changed my life.

Every once in a while, isn’t there great joy in the reduction of stuff? Isn’t a trip to Goodwill (or even to the dumpster) kind of refreshing? I feel great – I much prefer the feeling of living lighter than of being tied down by stuff.

Consider this quote … the most important things are not things.

And yet, we still hang on to our stuff for a rainy day. Why? I challenge you this week to analyze your motives, emotions, reasons and excuses that you give yourself to convince you to hold onto stuff that doesn’t enhance your life.

Originally posted 2010-07-05 20:28:30. Republished by Blog Post Promoter

Identify Clutter With Three Easy Questions

What exactly is clutter? Can you easily identify the clutter in your home and life?

Clutter is anything unnecessary and extraneous. Clutter is much more than the physical clutter most of us think of. Getting organized means clearing out the clutter in your mind, heart, and life. As for the physical clutter, ask yourself the following three questions about each item in your home and life. If you can’t answer yes to at least one, it’s probably clutter!

1. Is it beautiful? A stunning piece of artwork enriches your life because it brings joy each time you see it. A gorgeous vase full of fresh flowers reduces stress and energizes your spirit.

2. Is it useful? Worded another way … does it serve a specific purpose in your life? For example, you use your 12-cup coffee maker every day. You couldn’t make it through the week without it.  In this case, the coffee maker serves a specific purpose in your life. However, let’s consider the tortilla maker stuffed in the back of your cabinet that you haven’t used for a year. Consider  this … you’ve done without this appliance for a year – so is it serving a specific purpose in your life? Is keeping this item worth the space it consumes?   (Don’t confuse this question with, “Will/Could it be useful someday?”).

3. Is it loved? The antique pocket watch from your grandfather is a precious reminder of him. Your favorite cashmere sweater makes you feel fabulous.

You’ll find that as you inventory your possessions, you may be able to answer “yes” to two or even three of the questions above. Those are the things that are most valuable to you. Remember, the goal of decluttering is not to get rid of everything. It’s simply to keep only things that you truly appreciate and actually use.

To stop clutter, prevent it from accumulating in the first place. Don’t give clutter a chance to form. As you’ve probably experienced, once clutter occupies a space, it has a way of multiplying and spreading like weeds.

Always remember to place your emphasis on quality (of life) over quantity. In other words, it’s not important to have a lot of things, many of which you never use. It’s more beneficial to have fewer things, all of which you use and/or enjoy.

Think before you buy. As a Professional Organizer, I believe over-buying is the crux of many of our clutter problems. Try to look beyond the initial “thrill of the purchase” and see what provides deeper moments of meaning. Before you buy, know the specific purpose and home for every item you purchase, and consider the time you’ll spend maintaining the item after you bring it home (and the space it consumes) – cleaning, storing, and maintaining. If you must buy, establish a “new item in, old item out” system where some purging takes place before shopping. This is a habit that we adhere to in our home consistently, especially in our closets.

Once you rid yourself of clutter (the unnecessary and unuseful) and make space only for what’s special, you’ll find it’s easier to get – and stay – organized! You’ll soon reap the many benefits of a clutter-free life: more energy, happier relationships, a well-organized home or office, more spontaneity, greater focus, new opportunities, and a better outlook on life.

For more great tips and strategies to organize and manage your home, family and life, get our e-book 77-page: Home Organization Secrets for Busy Moms

Originally posted 2010-04-15 12:04:31. Republished by Blog Post Promoter

Organizing Small Spaces – Lovely Organized Laundry Rooms

So far in my weekly Organizing Small Spaces series I’ve addressed your home’s entry way and bathrooms. The third installment in the series is about organizing your laundry room.

Do you dread visiting your laundry room? Maybe you’d have more fun sorting your whites if the space was more organized!  Here are a few tips for making it a pleasant and inviting atmosphere.

There’s no reason a laundry room has to be dark and dingy. Paint the walls a light, happy color. Make sure to use the maximum-allowed bulb wattage in your light fixtures. Add task lighting, as needed, some inexpensive, framed artwork to the walls, and a clock or timer.

If you need more storage space, add a couple of rows of shelving above the washer/dryer. Keep laundry necessities – such as detergent, stain removal pens, fabric softener, an iron, starch, and bleach – within easy reach so you can grab and go. Use baskets and boxes (labeled of course) to hold not-as-frequently used things such as clothespins, old rags, and your pile of missing-a-mate socks. If you prefer hidden storage, install some inexpensive cabinets on one wall (available at any home improvement store).

Drying racks are nice if you enjoy line-drying your clothes. There is even a variety of wall-mounted, fold-out options available that will save floor space.

To make laundry day easier for everyone, implement a laundry sorter/hamper and teach your family to place whites in a white basket or hamper and darks in a colored basket. Our laundry sorter has been a life-saver. I’ve taught my kids to use it religiously. If they don’t get their laundry in the sorter it doesn’t get washed. I recommend purchasing or constructing a laundry sorter that is very sturdy – don’t try a cheap one.  If you prefer that you kids have their own laundry basket, the collapsible kind is preferred – it takes up less room and can be flattened and slid under a bed or between furniture when empty. This type is great for dorm rooms and apartments too.

Do you battle the piles of unsorted socks in your home? To get dressed in the morning, do your kids have to go fishing in the abis of unsorted socks to find a matching pair. That used to be our story. But I found Loc-A-Soks. With Loc-A-Soks (also called Sock-a-Locs) you’ll never have to sort socks again, because a pair is matched before going into the laundry, and a pair stays matched together with Loc-A-Sok gripper through the entire laundry process.  Kids love the bright colors and find it fun to stick their socks in the grippers.

If you dry clean frequently, add a separate basket for dry cleaning, preferably close to the door where you leave the house. Having the basket there will be a reminder as you are leaving the house.

Place clean, folded laundry in color-coded or labeled laundry baskets. Have family members retrieve their baskets from the laundry room, or deliver them to their rooms, so they can put away their own stuff. Remember … many hands make light work!

For more tips and ideas about getting kids to help with laundry and other household chores, learn about our household chore system, Mom, Can I Help Around the House.

Originally posted 2010-07-02 13:54:13. Republished by Blog Post Promoter

« Previous Page